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IEEE Conference Publication Form

The Conference Publication Program (CPP) assures wide distribution of conference proceedings by providing abstracting and indexing of all individual conference papers for inclusion in worldwide databases. The CPP makes every reasonable attempt to ensure that abstracts and index entries of content accepted into the program are included in databases provided by independent abstracting and indexing (A&I) services. Each A&I partner makes its own editorial decision on what content it will index. IEEE cannot guarantee entries are included in any particular database.

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All conferences and conference proceedings must meet IEEE's quality standards, and IEEE reserves the right not to publish any proceedings that do not meet these standards.

IEEE is ready to help. If you have questions about this form, please contact Conference Operations at ieee-mce@ieee.org.





Conference Details

If any of the following information is incorrect, please contact conference-ops@ieee.org before proceeding.

Conference Status

Conference Status:  
Conference Publication Status:  

Conference Information

Conference Information

Submitter Information

Submitter Information

PDF eXpress Information

PDF eXpress Information

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Step 1:
Submitter Information
Step 2:
Publication Form

Step 1: Pubs Form Submitter Information

Please Complete the information below. We may contact you with any questions about this submission.

Publication Form Submitter

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Step 1:
Submitter Information
Step 2:
Publication Form

Step 2: Publication Form

Publication Information

Publication Information


(300 characters left)

Full Name of Publication as it will appear on title page.
Yes No


(1000 characters left)

List all titles that will be included in your Xplore Submission.

Only Full Papers will be indexed.
Press + to add an item to the right column. Press - to remove items. Hold Ctrl to select multiple items.


(80 characters left)

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Yes No


(60 characters left)

If this person changes after this form is submitted, please send change to conference-ops@ieee.org to avoid delay of uploading content to Xplore.

The actual number of papers will be determined upon receipt of the Xplore Submission.

The date should be NO LATER THAN 30 DAYS after the last day of your conference.

Name of Vendor who will be producing your Xplore compliant content.


(100 characters left)


(300 characters left)


(50 characters left)

Yes No
Yes No

PDF eXpress

PDF eXpress

Yes No
Please note, Only one welcome kit will be sent per PDF eXpress site.
Welcome Kit Information


Publication Chair Information

Publication Chair Information

(New Contact)

 Same as Pubs Form Submitter

Include '+' and country code. Example: +1 XXX-XXX-XXXX.
If you have added or edited the Publication Chair information please click Save Contact.
Save contact


PDF eXpress Registration Form

Conference Information

Conference Information

PDF eXpress

PDF eXpress

Yes No
Please note, Only one welcome kit will be sent per PDF eXpress site.
Welcome Kit Information


IEEE Conference Application

Thank you for visiting the IEEE Conference and Event Registration page. This application allows you to officially register your conference or event with IEEE. By completing the registration form you are taking significant steps toward planning a successful conference/event. Registration for your conference/event will take approximately 20-30 minutes to complete and you will need specific information.

Now is the time to gather some of the critical information that is required for the application such as: conference title, dates, location, website URL, IEEE/Non-IEEE sponsorship, technical program plans, vendor information and contacts.

If you are still in the planning process or would like assistance with submitting your form, please contact the Customer Relationship Management team at ieee-crm@ieee.org and we will be delighted to help you with any of your conference or event needs. The CRM team can assign a mentor to your program to help you.

In order for your conference application to be approved, you will need approval of one or more IEEE Sponsors. Please visit the IEEE Societies and Communities home page:: https://www.ieee.org/communities/index.html for more information on possible sponsors. If you need help, please contact us at ieee-crm@ieee.org.

The IEEE Meetings, Conferences & Events team is committed to working with you to plan a successful conference or event. Here's wishing you the best of luck in your planning!

  -IEEE Meetings, Conference and Events Team. Why Conferences Matter - Find Your Community.


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Conference Application Details

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Edit Conference Details

Step 1:
Submitter Information
Step 2:
About the Event
Step 3:
About the Location
Step 4:
Conference Sponsors
Step 5:
Technical Program
Step 6:
Conference Contacts
Step 7:
Comments

Step 1: Submitter Information

The submitter is the person completing this application. Enter your name, email and phone number. We will contact you with any questions about this submission. You can enter additional contacts, such as Conference Chair, Treasurer, and Information Contact later in the application.

Submitter Information

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Include '+' and country code. Example: +1 XXX-XXX-XXXX.
Step 1:
Submitter Information
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About the Event
Step 3:
About the Location
Step 4:
Conference Sponsors
Step 5:
Technical Program
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Conference Contacts
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Comments

Step 2: About the Event

General Information

Name and Scope

When naming your conference the year must be included as the first item in the name, followed by IEEE, if applicable, and then by the specific conference name. The conference acronym should always be listed in parentheses as the final item after the conference name. For example: 2011 IEEE Radio and Wireless Symposium (RWS).


(200 characters left)


(100 characters left)

If you do not see your Event registration system in the list, please select "Other Registration System" and provide your answer in the "Other event registration system" text box.
If you selected "Conference Management Company Registration Service", please provide your answer in the "Name of conference management company and service" text box.


(255 characters left)

(200 characters left)

Please provide the Conference Webmaster contact for communication regarding branding and consent guidelines.

(200 characters left)

(200 characters left)

Please add one keyword at a time by selecting "Enter" or clicking on the displayed suggestion from the list.
(500 characters left)

Enter a short description of the scope of the conference. The scope may be an existing field of interest, a subset of that field, or a new technology.
(1000 characters left)

Press Ctrl + to select and move more than one item to the right column. Press Ctrl - to remove items.



Conference Location

Virtual Conferences should indicate the city and Country/Region of origin.


Membership / Student Grants

Yes  No
Yes  No
Yes  No

Step 1:
Submitter Information
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About the Event
Step 3:
About the Location
Step 4:
Conference Sponsors
Step 5:
Technical Program
Step 6:
Conference Contacts
Step 7:
Comments

Step 3: About the Location

Enter the name and address for each separate venue used by the conference. The venue may be a conference center, hotel, university or some other location. You can add multiple venues for a conference. If you know the contact at the venue, select Add Contact to add their name and email address. You can add multiple contacts for each venue. Save the venue and contact information before leaving the page or your information will be lost. You can only view one venue at a time. Click on a venue name to see the venue details.

If the venue is not known, enter TBD (to be determined) in the Name, Address and other fields and select a state and Country/Region. You will be able to revise these later.

About the Event

Venue

(New Venue)

Venue details

Add venue contact

Step 1:
Submitter Information
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About the Event
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About the Location
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Conference Sponsors
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Technical Program
Step 6:
Conference Contacts
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Comments

Step 4: Conference Sponsors

Add all financial and technical sponsors. Financial sponsors have financial responsibility for the conference, including bank accounts, contracts and other financial obligations. Technical sponsors do not have financial involvement or responsibility. Do not add supporters and patrons. The sponsors you enter here will be listed on the Memorandum of Understanding (MOU).

Sponsors

Sponsor Information

Add Unlisted Sponsor
Start typing the sponsor's name to find it in the list. You MUST select the name in the list. If the name is not listed, type in a new name in Unlisted Sponsor field and then choose Add Unlisted Sponsor. Type in the full name of the sponsor. Do not type in acronyms or abbreviations. Add all conference sponsors.





Financials





Conference Committee Responsibilities


(1000 characters left)


(1000 characters left)


(1000 characters left)

Yes No
Select No if there is a steering committee or other group that has authority to make decisions.


(1000 characters left)


(1000 characters left)


(1000 characters left)


(1000 characters left)

Step 1:
Submitter Information
Step 2:
About the Event
Step 3:
About the Location
Step 4:
Conference Sponsors
Step 5:
Technical Program
Step 6:
Conference Contacts
Step 7:
Comments

Step 5: Technical Program

The technical program information you provide here will be included on the Memorandum of Understanding (MOU).

Will this conference produce a conference publication? Yes/No*
Yes No

Will you request publication of your conference proceedings in IEEE Xplore?*
Yes No


(1000 characters left)

 %


(1000 characters left)

Yes No


(1000 characters left)


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Step 1:
Submitter Information
Step 2:
About the Event
Step 3:
About the Location
Step 4:
Conference Sponsors
Step 5:
Technical Program
Step 6:
Conference Contacts
Step 7:
Comments

Step 6: Conference Contacts

You must submit a Conference Chair and an Information Contact for your conference. Should one or more IEEE sponsors be financially involved, a Treasurer will also be needed, and should be different from the Conference Chair(s). A contact can have more than one role and you can assign more than one contact to each role. For example, if you have two Conference Chairs , select Conference Chair for both contacts. Please save the current contact before adding a new contact.

Conference Contacts

Contact Information

(New Contact)

Contact Details

  

Add

Add

Include '+' and country code. Example: +1 XXX-XXX-XXXX.

Add

Include '+' and country code. Example: +1 XXX-XXX-XXXX.

This Contact is the

The Information Contact details will be publicly available on the IEEE Conference Search page.

 
 


Committee List

Committee list:
You can upload a list of committee members in any file format. If you have changes, you can overwrite the list by uploading a new file with the same name.

Step 1:
Submitter Information
Step 2:
About the Event
Step 3:
About the Location
Step 4:
Conference Sponsors
Step 5:
Technical Program
Step 6:
Conference Contacts
Step 7:
Comments

Step 7: Comments

Enter any comments or information that you would like to share with IEEE. Use this field to notify IEEE of other events you would like to have associated with this conference or event. Provide the event name, acronym and record number, if known. Associated events share the same budget, sponsors and sponsorship relationship and occur within the same time period. You need to submit a separate conference application for each associated event. Each event is reviewed and must be approved by IEEE before it can be associated with a conference.

You can preview your application by selecting the Preview button. If you need to make any changes, select the Back button. Do not use your browser back button or you will exit the application and your changes will not be saved. Once you select Submit, you will not be able to make any changes to your application.

After you choose Submit, we can start to review your conference application. We will contact you within 5 business days to let you know if we have any questions or need additional information. We will also let you know what you need to do next to register your conference. While you wait to hear from us, you can check the status of your application.

Comments


(1000 characters left)